Legal Secretary - Civil Enforcement Division

Posted: 09/15/2026 – Deadline: 10/06/2026 | Agency: Oregon Department of Justice | Position: Legal Secretary – Civil Enforcement Division | Type: Permanent, full‑time | Location: Portland, OR

About the role

The Oregon Department of Justice, Civil Enforcement Division is seeking to fill two Legal Secretary positions in the Spinnaker Office for the Civil Recovery Section. The Civil Enforcement Division is the civil law enforcement arm of the DOJ. The Civil Recovery Section represents state agencies in litigation to recover money owed to the state and in a variety of non‑monetary cases (including injunctive relief and protective proceedings). Attorneys in the section provide advice and litigation services to all state agencies, boards and commissions. Legal Secretaries provide clerical support in direct support of agency programs, including preparing cases for trial.

Responsibilities

• Draft, finalize, and proofread accurate case‑related correspondence and pleadings for attorneys.
• Prepare exhibits and other court documents, subpoenas, witness fees, and ensure timely handling/filing (both electronic and hard copy) with appropriate venues.
• Enter information into a case management system as required, schedule follow‑ups and monitor case activity including tracking critical legal deadlines.
• Create and maintain case files and determine daily actions.
• File and organize documents.
• Serve as the primary person to schedule meetings, appointments, hearings, depositions, and interview dates and times for attorneys, hearings personnel, opposing parties and witnesses, and various meetings for section personnel.
• Maintain a reminder system on important court deadlines.
• Contact other government agencies for information and communicate with state and federal officials.
• Use internet databases to gather information, and to search for addresses and court information.
• Update and review charts for accurate case information.
• Responsible for maintaining case files including tracking documents, obtaining information or materials as required or requested by attorney(s) or courts.
• May assume responsibility for completing duties of other clerical staff and training of other section clerical staff.
• Perform special projects as assigned by section attorneys.
• Independently review appropriate state, county or federal rules of practice and procedure.

Requirements

• Two years of clerical