Legal Secretary – Canonsburg, PA

About the role

Under the guidance of a talented group of attorneys and title agents, the ideal candidate will coordinate residential and/or commercial real estate transactions, communicate with clients and lenders, prepare closing documentation, and ensure that transactions proceed smoothly and efficiently from contract to closing.

Responsibilities

• Coordinate real estate transactions from contract execution through closing
• Communicate with buyers, sellers, real estate agents, lenders, title companies, and other attorneys
• Schedule closings and manage deadlines to ensure timely completion of transactions
• Review and/or draft contracts, title commitments, settlement statements, and closing documents for accuracy
• Obtain, track, and organize required transaction documents (e.g., mortgage and payoff statements, property taxes, closing packages, corporate due diligence)
• Coordinate the disbursement of closing funds in accordance with firm procedures and applicable requirements
• Maintain accurate client files and update case management systems
• Follow up with all parties to resolve outstanding issues before closing
• Provide professional, responsive, and courteous service to clients throughout the closing process

Qualifications

• Previous experience in real estate closings, title services, or a law firm preferred
• Knowledge of residential/commercial real estate transactions and closing procedures
• Experience with real estate software
• Strong organization, time-management, and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office and electronic document management systems
• Ability to work independently and collaboratively in a fast-paced environment
• Professionalism, discretion, and commitment to client confidentiality
• Must be able to pass all background screening, including criminal

Benefits

• Health insurance
• 401(k)
• Profit sharing
• Professional work environment where contributions are valued and appreciated