Legal Secretary

Woodland Hills, CA law firm is seeking an experienced full-time Legal Secretary.

About the role

This is an excellent opportunity for a highly organized professional with a background in insurance defense or civil litigation who thrives in a collaborative, fast-paced legal environment. The ideal candidate is detail-oriented, proactive, and committed to delivering exceptional support while managing multiple priorities.

Qualifications

• Minimum 3-5 years of experience as a Legal Secretary supporting attorneys in insurance defense or civil litigation required
• Strong knowledge of legal terminology, litigation procedures, court rules, and legal document preparation
• Experience with California state and federal court e-filing, calendaring, discovery management, and trial preparation
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Clio or similar legal case management software
• Excellent written and verbal communication skills
• Strong organizational, time management, and multitasking abilities with exceptional attention to detail
• Ability to work independently while collaborating effectively within a team-oriented environment
• Working knowledge of California court rules and procedures is strongly preferred

Responsibilities

• Provide administrative and litigation support to multiple attorneys, including managing calendars, scheduling court appearances, depositions, mediations, and client meetings
• Draft, proofread, format, and file legal documents, including pleadings, motions, discovery requests and responses, deposition notices, and correspondence
• Prepare and submit state and federal court e-filings while ensuring compliance with California court rules, procedures, and filing deadlines
• Assist with discovery coordination, law and motion practice, and trial preparation, including organizing exhibits, trial binders, and case materials
• Maintain organized electronic and physical case files, ensuring all documents are accurate, current, and easily accessible
• Communicate professionally with clients, insurance carriers, courts, opposing counsel, and vendors regarding case-related matters
• Monitor litigation deadlines and assist attorneys in maintaining compliance with court schedules and procedural requirements
• Provide general administrative support and assist with firm operations as needed

Benefits

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays
• Continuing Legal Education (CLE) support and professional development

Location: Woodland Hills, CA, 91367

Position: On-site