Legal Secretary

About The Opportunity

A leading global law firm is seeking an experienced Legal Secretary to join its Boston office. This position provides high-level administrative and legal support to attorneys and practice teams working with sophisticated clients. The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced law firm environment.

Responsibilities

• Prepare, edit, proofread, and format legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials.
• Manage attorney calendars, appointments, workflow, priorities, and deadlines.
• Provide day-to-day administrative support to attorneys and practice teams.
• Assist with client billing, including reviewing and editing prebills and coordinating with the Billing Department.
• Open new client matters and coordinate requests for client files and records.
• Arrange domestic and international attorney travel.
• Enter, review, and finalize attorney time entries.
• Maintain accurate electronic and physical filing systems.
• Coordinate meetings, conferences, client visits, and special events.
• Arrange conference rooms, catering, technology support, and Outlook invitations.
• Manage phone communications, contact lists, correspondence, and incoming mail.
• Process expense reports, invoices, and accounts payable submissions.
• Maintain and organize confidential legal documents, deposition transcripts, and records.
• Convert and format documents using Microsoft Word, PDF, Excel, and PowerPoint.
• Provide transcription and dictation support as needed.
• Assist attorneys and practice teams with special projects and administrative requests.

Qualifications

• Minimum 10 years of legal secretarial experience, preferably within a law firm or professional services environment.
• High school diploma required; associate's or bachelor's degree preferred.
• Typing speed of 60+ WPM.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with legal technology and document management systems such as iManage, Emburse, DTE Time Entry, or similar platforms.
• Experience using ChatGPT, Microsoft Copilot, and/or Claude.
• Strong knowledge of legal terminology and legal documentation.
• Understanding of court filing procedures, including electronic filings.
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Strong attention to detail and ability to manage competing priorities.
• Professional judgment and ability to maintain strict confidentiality.
• Strong internal and external client-service skills.
• Ability to work additional hours when business needs require.

Why Join Us?

This is an excellent opportunity to join a highly respected law firm and work alongside talented legal professionals in a collaborative and intellectually stimulating environment. The Legal Secretary will play an important role in supporting attorneys, clients, and the firm's overall success.

Pay

$70,000–$96,000 annually, based on experience and qualifications.