Legal Secretary

Summary function

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Essential Duties and Responsibilities

• Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
• Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
• Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
• Maintains bar counsels' calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.
• Answers telephone and makes case notes in the case management system regarding call.
• Receives and scans incoming mail into case management system. Prepares outgoing mail.
• Handles public record requests in GovQA.
• Prepares bar counsels' travel requests and expense reports.
• Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).

Required Minimum Education

High School Diploma (or its equivalency).

Required Minimum Professional Work Experience

Five (5) years of progressively responsible secretarial experience.

Knowledge

• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Legal terminology
• Style and format of legal pleadings
• Office procedures and practices
• Computers, printers, facsimile machines, copiers, scanners and postage meter

Skills

• MS Word
• MS Office (Outlook, Word and Excel)
• Use of personal computer
• Basic arithmetic

Abilities

• Type sixty (60) correct words per minute
• Learn and work with various databases
• Pay attention to detail
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Handle multiple tasks
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
• Lift 5 to 10 lbs

Pay & Benefits

• Minimum starting salary $44,033.62
• Excellent benefits package including employer paid pension contribution
• Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF)

Schedule & Location

• Non-Exempt position
• In-office position, located in Fort Lauderdale, Florida
• Not a remote position