Legal Secretary

About the role

Tarter Krinsky & Drogin LLP (TKD) is seeking an experienced Legal Secretary to provide effective, high-quality legal administrative support and give high-touch, personable assistance to our attorneys and clients. The ideal candidate will possess strong administrative, technical, and organizational skills while exercising sound judgment in various situations.

Responsibilities

• Manage each attorney’s calendar by scheduling meetings and conference rooms, booking appointments, managing to-do’s and maintaining frequently changing schedules.
• Run conflicts checks and create engagement, and retainer letters.
• Open and manage new client matters accurately and efficiently.
• Prepare and ensure availability of necessary agendas, presentations, closing binders for transactional matters, and meeting notes as needed.
• Use word processing and our document management software to prepare, and finalize a wide variety of documents, including briefs, correspondence, memoranda, agreements, and other legal materials and presentations.
• Prepare materials for hearings, trials, and depositions as needed.
• Maintain deadlines and calendars for the practice(s).
• Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record’s protocol procedures and document management system.
• Aid other secretaries whenever necessary to meet the firm and client needs.
• Build both professional, cooperative, and supportive relationships with one’s peers, superiors, and clients.
• Anticipate and identify clients’/colleagues’ current and future needs.
• Submit expenses, and enter billable time when appropriate.
• Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to narratives, resolution of billing problems.

Qualifications and skills

• A High School Diploma or equivalent.
• 3+ years of secretarial experience in a law firm preferred.
• Excellent verbal, written communication, and proofreading skills.
• Experience creating table of authorities (TOA) and table of contents (TOC).
• Well organized, detail-oriented, efficient, and reliable.
• Maintains a “can do” attitude, patience, and a positive team player mentality.
• Strong analytical and problem-solving skills, with the ability to work within a fast-paced environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Works effectively with various types of clients.
• Strong proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams; iManage, Zoom, and other videoconferencing applications.
• An eye for detail and the ability to handle confidential, executive, and firm matters effectively and efficiently with the utmost discretion.