Legal Secretary

Overview

Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. We're moving with urgency to become a Next Gen Good Neighbor, with technology that strengthens human connections and enhances the customer experience. As an employee, you'll spend less time navigating systems and more time applying judgment, empathy, and expertise in the moments that matter most. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30am-5:00pm. LOCATION: 180 River Road, First Floor Summit, NJ 07901.

Responsibilities

• Apply specialized knowledge of legal procedures
• Calendar management, processing mail, electronic/paper filing
• Schedule litigation events, including depositions, mediations and hearings
• Support attorneys with calendaring and scheduling, processing mail, and electronic/paper filing

Qualifications

• Previous Experience Preferred: 2-5 years of recent civil defense litigation secretarial experience preferably in insurance defense, personal injury or Bodily Injury
• Key Skills Required:
  • Calendaring and scheduling experience within a legal environment
  • Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
  • E-filing experience
  • Knowledge of legal and medical terminology, local and state rules regarding litigation and PIP arbitration to accurately complete assigned tasks in a timely manner
  • Ability to adapt to a corporate law environment
  • Strong written and oral communication skills (proofreading, attention to detail, formatting)
  • Strong command of grammar, punctuation, spelling and proofreading skills to produce accurate and professional work product
  • Ability to multitask and prioritize work
• Technology/software Experience Required:
  • Working knowledge of New Jersey electronic filing system
  • Working knowledge of Microsoft Office Suite
  • Working knowledge of Case Management system
  • Working knowledge of Document Storage system

Benefits

• Get Paid! Competitive pay with eligibility for an annual raise and bonus.
• Stay Well! Robust health and wellbeing programs; State Farm pays most of your healthcare premium; multiple healthcare plan options including a high deductible plan; 100% coverage for in-network preventative care; vision, dental, telemedicine, 24/7 mental health professionals, and more.
• Develop and Grow! Industry‑leading training programs, top‑notch tuition assistance, employee resource groups, mentoring.
• Plan Ahead! Fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, option to start a savings account or consider financing through State Farm Federal Credit Union.
• Take a Little “You” Time! Generous time off policies: up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, community service/education support days.
• Give Back! Matching Gift Program, Good Neighbor Grant Program, Employee Assistance Fund.
• Finish Strong! Free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.

Pay

Potential starting salary range: $69,992.07 – $75,000.00. Starting salary will be based on skills, background, and experience; the high end of the range is limited to applicants with significant relevant experience. Potential yearly incentive pay up to 9% of base salary.

Schedule

Hours for the position are Monday‑Friday 8:30am‑5:00pm.