Legal Secretary

About the Role

We are looking for an experienced Legal Secretary to join a busy insurance defense law office in Boca Raton, Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a fully in-office setting and can quickly take ownership of day-to-day legal support duties with minimal direction.

Responsibilities

• Prepare and transcribe attorney dictation accurately and efficiently, producing high-quality legal correspondence and case-related documents.
• Coordinate calendars for attorneys and arrange key events such as depositions, hearings, client meetings, and other scheduled appointments.
• Manage electronic court submissions and support filing activities to help maintain compliance with procedural deadlines.
• Serve as a reliable point of contact for clients by handling communications clearly, promptly, and courteously.
• Enter attorney time and related billing information into legal billing systems with a high level of accuracy.
• Answer and route incoming calls while assisting with general office and administrative support tasks tied to legal matters.
• Maintain organized case records and assist with routine legal secretarial work to keep matters moving forward without delay.

Requirements

• At least 3 years of recent experience in a Legal Assistant or Legal Secretary position.
• Background supporting insurance defense matters in a law firm environment.
• Demonstrated ability to perform effectively in an on-site office role Monday through Friday.
• Strong typing skills, including the ability to transcribe dictation with speed and accuracy.
• Hands-on experience with e-filing, court filings, and legal calendar coordination.
• Familiarity with scheduling depositions, hearings, and attorney appointments.
• Reliable work habits, strong organizational skills, and consistent attention to deadlines.
• Spanish language skills are welcomed but not required.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

Schedule

Fully in-office, Monday through Friday.