Legal Secretary

Roles & Responsibilities

• Files legal documents with various courts and agencies, accomplishes service of documents and correspondence upon adversaries and various state agencies and maintains proof of same.
• Opens, dockets and maintains confidential, case, subject, follow-up and other legal records and files in electronic and/or paper form.
• Purges files upon completion and prepares files for closing and retention.
• Acts as a receptionist for department, screening telephone calls, mail, and/or visitors.
• Screens messages (either manually or electronically) and ensures correspondence is logged and routed appropriately and given the warranted attention and follow up.
• Schedules appointments and coordinates arrangements for meetings and conferences.
• Maintains calendar(s) of appointments, leaves and whereabouts of office staff.
• Prepares routine letters, presentations, memoranda and reports of a legal and/or confidential nature for supervisor's review by gathering and summarizing data, typing, proofreading, copying and disseminating same.
• Prepares complex legal documents from handwritten notes or dictation equipment, utilizing a personal computer and various types of automation software.
• Contributes to the department’s goals of providing legal services by assisting paralegals and other clerical staff in the performance of their duties as requested.

Education, Experience And Qualifications

• High school diploma or equivalent, and two years of applied legal secretarial experience.

Knowledge And Skills

• Proficiency in using MS Office software, such as Access, Word, Outlook, Excel, and Teams are required.
• Proficient typing and proofreading skills are required.

Certificates, Licenses, Registrations

• Notary preferred.

Working Environment

Office environment

Benefits

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans
• 401(a) - Retirement plan with a 6% employer contribution
• 401(k) - Retirement saving plan with up to an 3% company match
• 457(b) - Deferred Savings Plan

About NJ TRANSIT

NJ TRANSIT is an Equal Opportunity Employer. Learn more about NJ TRANSIT!

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