Legal Secretary

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible. We are currently looking for a Legal Secretary to join our team!! Roles & Responsibilities Files legal documents with various courts and agencies, accomplishes service of documents and correspondence upon adversaries and various state agencies and maintains proof of same.Opens, dockets and maintains confidential, case, subject, follow-up and other legal records and files in electronic and/or paper form. Purges files upon completion and prepares files for closing and retention.Acts as a receptionist for department, screening telephone calls, mail, and/or visitors. Ensures transmittal of messages (either manually or electronically) and ensures correspondence is logged and routed appropriately and given the warranted attention and follow up. Schedules appointments and coordinates arrangements for meetings and conferences. Maintains calendar(s) of appointments, leaves and whereabouts of office staff.Prepares routine letters, presentations, memoranda and reports of a legal and/or confidential nature for supervisor's review by gathering and summarizing data, typing, proofreading, copying and disseminating same. Prepares complex legal documents from handwritten notes or dictation equipment, utilizing a personal computer and various types of automation software.Contributes to the department’s goals of providing legal services by assisting paralegals and other clerical staff in the performance of their duties as requested. Education, Experience And Qualifications High school diploma or equivalent, and two years of applied legal secretarial experience Knowledge And Skills Proficiency in using MS Office software, such as Access, Word, Outlook, Excel, and Teams are required. Proficient typing and proofreading skills are required Certificates, Licenses, Registrations Notary preferred Working Environment Office environment At NJ Transit you will enjoy a competitive salary and excellent benefits package: Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision Flexible Spending Account Life Insurance Paid Leave Tuition Assistance Pre-Tax Commuter Benefits PlanRetirement Plans401(a) - Retirement plan with a 6% employer contribution401(k) - Retirement saving plan with up to an 3% company match457(b) - Deferred Savings Plan NJ TRANSIT is an Equal Opportunity Employer. Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session at WWW.NJTRANSIT.COM/BEST