Legal Secretary

About the role

Mayer LLP is a Southwest regional firm with offices in Texas, New Mexico, and Arkansas. We serve clients from start-ups to Fortune 500 companies across corporate & securities, litigation, real estate, tax, labor & employment, healthcare, and immigration. We foster a dynamic, growth-minded environment where collaboration, innovation, and determination drive business-focused legal solutions.

Responsibilities

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls, take messages, and direct calls to the appropriate person
• Coordinate and schedule depositions, hearings, and meetings
• Assist with document preparation
• Conduct legal research and gather relevant case information
• Organize and maintain case files in document management system (iManage)
• Coordinate and schedule meetings, conferences, and travel arrangements
• Maintain and organize client files and records
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
• Open new files and run conflicts checks
• Update docket sheets or information sheets on files
• Perform general clerical duties such as filing, scanning, and data entry
• Provide administrative support to attorneys and staff as needed

Requirements

• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficient with Microsoft Office Suite and legal software (training provided on firm-specific tools)
• Knowledge of e-filing in state and federal courts
• Previous experience working as a legal secretary on the litigation defense side is highly preferred
• Knowledge of court rules and procedures
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently and as part of a team

Technology

Mayer LLP uses the following platforms:

• Westlaw
• Harvey AI
• Coyote
• PointOne
• iManage

Benefits

• Full suite of health, dental, and vision benefits (effective the 1st of the month after hire)
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k with firm match up to 6% (based on previous year revenue)
• Discretionary year-end bonus
• Employee referral bonus ($2000 - $4000)