Legal Secretary

About the role

Jackson Lewis is seeking a Litigation Legal Secretary for the Orange County, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.

Responsibilities

• Maintain electronic case files and update as needed following set protocols for search ease
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters
• Assist with preparation of administrative filings/exhibits in agency matters
• Assist with preparation of exhibits for submission in a variety of matters
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys
• Assist attorneys with monthly client invoicing in conjunction with our billing department
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed
• Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency
• Prepare notebooks and proofreading of documents
• Run conflict checks and open new client engagements in conjunction with our new business team
• Continued knowledge and basic status of current cases and projects of assigned attorneys
• Oversee a wide variety of complex and confidential, time-sensitive material
• Perform other administrative duties as assigned

Qualifications

• 5+ years minimum legal experience, preferably in labor and employment law
• Solid understanding of basic technical legal terminology
• Solid experience working in ECF and California state e-filing systems
• Solid experience in working with document database system (NetDocs or similar)
• Proficiency in Windows environment including Word and Outlook
• Familiarity with state and federal rules and procedures, general legal procedures
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus
• Experience supporting 4+ active attorneys at one time a strong plus
• Experienced with trial preparation a plus
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level
• Reliable with punctuality and attendance
• An associate degree or 4-year college degree preferred, or relevant experience considered

Pay

This is a hybrid position. For California, the expected salary range for this position is between $47.20 and $55.60 per hour. The actual compensation will be determined based on experience and other factors permitted by law.