Legal Secretary

What You Will Do

• Prepare and format legal documents, correspondence, and other materials to a high standard, including accurate typing and formatting of complex documents
• Provide day-to-day secretarial and administrative support to the lawyers in the Firm
• Open new client files, conduct conflict checks, complete KYC checks, and maintain proper client due diligence records in accordance with the Firm’s procedures
• Manage and maintain lawyers’ diaries, track deadlines, and coordinate appointments and meetings
• Handle data entry, filing, and maintenance of both physical and electronic records
• Prepare bills and assist with monitoring of payments
• Manage incoming and outgoing correspondence
• Assist with e-filing and other practice-area administrative tasks, including eLitigation, SLA lodgements, ACRA filings, or corporate secretarial filings, depending on the department assigned
• Assist with any other ad hoc administrative and secretarial duties as required by the lawyers

What We Are Looking For

• Minimum 3 years’ experience as a legal secretary or in a similar secretarial role in a Singapore law firm
• Hands-on experience in at least one of the following practice areas: eLitigation, conveyancing, or corporate and corporate secretarial work
• Excellent typing speed and accuracy, with strong document formatting skills; proficiency in Microsoft 365 (including Word, Excel, Outlook, Teams, and SharePoint) is essential
• Able to work independently with minimal supervision and manage multiple tasks and deadlines simultaneously
• Meticulous, well-organised, and able to work calmly and accurately under time pressure; must be prepared to work beyond normal office hours when the exigencies of work require
• Good interpersonal skills and a professional manner when dealing with clients and other parties
• Good command of written and spoken English; the ability to communicate orally in Mandarin is an advantage for liaising with Mandarin-speaking clients

Qualifications

• Minimum GCE ‘A’ Level or Diploma, or equivalent

Pay

Salary will be commensurate with experience.

Schedule

Not specified

Benefits

Not specified

Skills

• Legal Secretarial Experience
• Microsoft Office Suite Proficiency
• Document Formatting
• Time Management
• Client Relations
• Interpersonal Communication

Benefits

Not specified

Schedule

Not specified

Pay

Commensurate with experience

Job Location

Singapore

Job Type

Full-time

Company

Ho and Wee LLP

How to Apply

Interested applicants are invited to submit their CV and expected salary to jobs@hoandwee.com