Legal Secretary

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm.
• Formats letters, pleadings, and other forms; may transcribe dictation.
• Trial preparation experience a plus.
• Prepares rough drafts, proofreads before finalizing legal documents.
• Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service.
• Properly files legal documents with the Courts and cc/bcc’s appropriate parties.
• Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements.
• Opens new file, performs conflict checks, and at attorneys' request, drafts acknowledgment or engagement letter to client.
• Continuously maintains file content, indexes, and tabulations.
• Maintains accurate computer cards and other sources of client/case information.
• Enters attorney billable time on a regular basis, proofreads, and balances.
• Maintains attorney calendar by denoting due dates for answers, depositions, and other pleadings, hearings, trial calendars, etc.
• Open and manages or routes attorney mail to appropriate counsel.
• Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines.
• Closes and prepares files for storage.
• Prepares files or assists paralegals in preparing files for upcoming hearings and depositions.
• Answers and screens calls for attorneys, communicating with professionalism, respectfulness, and tact.
• Schedules depositions as necessary.
• Participates as a member of one or more strategic planning committees.
• Mentors and trains new employees in the position.
• Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.

Knowledge, Skills, And Abilities Required

• Broad knowledge of various court rules, CCEF, PACER, and other filing requirements.
• Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s).
• Broad knowledge of formatting various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Representation, Rule 200, Certificates of Service, Motions, and other pleadings.
• Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
• Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
• Ability to demonstrate impeccable integrity in confidential matters.
• Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy, and tact.
• Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience.