Legal Secretary

Hall Booth Smith, P.C. in Albuquerque is seeking a legal secretary with two or more years of litigation experience.

Responsibilities

• Transcribe dictation and format letters, pleadings, and other legal forms.
• Prepare rough drafts, proofread, and finalize legal documents.
• Copy, mail, and distribute letters, documents, and packages via USPS, FedEx, or courier.
• File legal documents with courts and ensure proper cc/bcc distribution.
• Ensure compliance with client guidelines for document preparation and mailing.
• Open new files, perform conflict checks, and draft client acknowledgment or engagement letters.
• Maintain file content, indexes, and tabulations.
• Update computer records and client/case information.
• Enter, proofread, and balance attorney billable time.
• Maintain attorney calendars, including due dates for pleadings, hearings, and trials.
• Manage and route attorney mail appropriately.
• Review, confirm, and forward client bills and invoices for payment per client guidelines.
• Close and prepare files for storage.
• Assist in preparing files for hearings and depositions.
• Answer and screen calls for attorneys with professionalism and tact.
• Schedule depositions as needed.
• Participate in strategic planning committees.
• Mentor and train new employees.
• Perform receptionist duties and provide flexible support as needed.

Requirements

• Two or more years of litigation experience.
• Accurate typing speed of 70 words per minute.
• Knowledge of court rules and legal document formats (e.g., pleadings, motions, certificates of service).
• Familiarity with legal, medical, and related terminology.
• Strong spelling, grammar, and proofreading skills.
• Ability to organize, prioritize, and manage tasks with minimal supervision.
• Impeccable integrity in handling confidential matters.
• Professional interpersonal skills for communicating with attorneys, staff, and clients.
• Proficiency with computers and office equipment.

Work Environment

• Work may occasionally require more than 40 hours per week.
• Primarily sedentary work with sitting, bending, stooping, and keyboarding.
• Frequent use of hands and telephone contact.
• May require lifting 25–50 lbs. or more.
• May require driving to offsite locations for document collection or filing.