Legal Secretary

About the role

The purpose of this position is to assist an assigned attorney, providing administrative support and customer service.

Responsibilities

• Provides administrative and clerical support to the assigned prosecutor in order to ensure that all assigned cases are prepared and organized.
• Manages the prosecutor's schedule and caseload, types pleadings, and sets up interviews, court coverage, and meetings with victims and/or witnesses, etc.
• Responsible for answering phones, dealing with visitors, and assisting other agencies with their requests.
• Prepares legal pleadings, forfeiture documents, and logs; prepares summonses, indictments, long-form complaints, subpoenas for trial, and certificates of service.
• Performs various legal secretarial duties in support of assigned attorneys including document preparation, scheduling, and calendaring, case research and data collection, and trial preparation.
• Manages and maintains attorney calendars, including meetings, court appearances, weekly on-call lists, law and motion days, and training.
• Calendars incoming court documents and minute entries; schedules interviews, oral arguments, hearings, and conference calls; and coordinates schedule changes.
• Takes notes and documents court proceeding case files; distributes case files to appropriate secretary or prosecutor.
• Prepares case files and documentation for trial; organizes and prepares trial notebooks; coordinates marking of evidence; transcribes interviews for incorporation in trial procedures; and ensures evidence has been tested and materials, evidence, and witnesses have been disclosed to defense.
• Monitors and maintains case files from opening to closure; updates case statuses in Judicial Dialog and on case/warrant lists; coordinates flow of judicial pleadings and filings; and maintains appeal cases and coordinates relevant documentation.
• Conducts case research and collects data on defendants; obtains criminal histories, case histories, addresses, and defendant descriptions.
• Answers and routes incoming calls; responds to general inquiries; replies to emails; communicates with County employees, elected officials, State agencies, attorneys, victims, defendants, and other relevant parties regarding cases.
• Performs other duties as assigned.

This response is AI-generated, for reference only.