Legal Secretary

About the role

We are currently seeking an experienced Legal Secretary to support attorneys in our Insurance/Personal Injury Defense, Products Liability, and Construction Litigation teams. This position works closely with attorneys, paralegals, and other team members to provide day-to-day administrative and litigation support, maintain organization, and ensure deadlines and tasks are handled timely. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, team-oriented environment. Our Legal Secretaries work within a collaborative team structure and are expected to provide additional support where needed to meet the needs of the team.

Responsibilities

• Calendaring and scheduling
• Drafting and formatting cover letters, simple correspondence, case-related documents, and other various document shells
• Mailing, scanning, copying, and answering telephones
• Electronic data organization and maintenance
• Time entry for attorneys' billable hours into accounting system
• E-filing in various federal and state jurisdictions
• Verbal and written communications with clients, court personnel, and other counsel
• Opening new matters/files and assist with conflict checks
• Maintaining master file lists
• Processing invoices and reimbursements
• Review bills for accuracy and perform other duties as assigned by team members

Qualifications and Skills

• Minimum of 5 years of recent law firm experience providing legal secretarial/legal assistant support in a litigation practice required (civil litigation background is preferred, defense background is a plus)
• Proficiency in Microsoft Outlook, Word, Power Point and Excel
• Strong knowledge of legal terminology, litigation procedures, and local court requirements
• Proficiency with state and federal e-filing systems, including eFileTexas, CM/ECF, and PACER
• Working knowledge of the Texas Rules of Civil Procedure
• Excellent written and verbal communication skills, including strong grammar, proofreading, and document formatting
• Ability to work independently and collaboratively while exercising professionalism, discretion, and appropriate handling of confidential information

Benefits

We offer competitive compensation and a comprehensive benefits package including medical, dental, vision, 401K and more.