Legal Secretary

Roles and Responsibilities

• Provide proactive administrative and legal support to attorneys and legal teams;
• Manage complex calendars, scheduling meetings, conference calls and appointments across multiple time zones;
• Cook up and process domestic and international travel arrangements, including itineraries, accommodation and expense processing;
• Prepare, format, proofread and amend legal documents, correspondence, presentations and reports;
• Aid with document production, filings and execution processes;
• Open new matters and assist with client onboarding procedures;
• Organize and maintain electronic and hard copy filing systems in accordance with firm procedures;
• Liaise with clients, external counsel, vendors and internal departments in a professional and confidential manner.

Document & Transaction Support

• Prepare engagement letters, legal documents and closing materials;
• Aid with document management and version control;
• Cook up and manage signature processes and execution copies;
• Aid with preparation of presentations, pitches and business development materials;
• Aid with printing, scanning, bundling and document distribution as required.

Team & Office Support

• Support visiting attorneys and colleagues from international offices;
• Cook up and book meetings, conference room bookings and catering arrangements for client and internal meetings;
• Receive and sort incoming mail where required;
• Aid with wider office administration tasks where required;
• Build strong working relationships across legal and business support teams;
• Contribute positively to the collaborative culture of the office.

Skills and Experience

• Previous experience working as a Legal Secretary, Legal Assistant or Executive Assistant within a law firm or professional services environment;
• Experience supporting attorneys within Private Client;
• Strong working knowledge of Microsoft Office Suite, including Word, Outlook, Excel and PowerPoint;
• Experience with legal billing and document management systems desirable;
• Excellent written and verbal communication skills, with the ability to present complex information in a clear and concise manner;
• Proven ability to build and maintain effective working relationships with a wide range of stakeholders;
• Demonstrates flexibility and adaptability in a fast-paced and changing environment;
• Excellent organisational skills with the ability to effectively manage multiple priorities to tight deadlines;
• Strong attention to detail and proofreading capability;
• Professional, proactive and client-service orientated approach;
• Demonstrates reliability and discretion, with the ability to handle confidential and sensitive information appropriately.

For a detailed specification please download the job description in the documents section of this page.

To apply, click on the 'apply' button provided.