Legal Scheduling Supervisor

About the role

Strategic Legal Practices is seeking a detail-oriented and highly organized Legal Scheduling Supervisor to join our litigation team. This role is primarily focused on scheduling and managing depositions, coordinating with opposing counsel, and serving as a key point of contact for clients throughout the litigation process.

Responsibilities

• Schedule and coordinate depositions, including securing dates with opposing counsel, booking court reporters, arranging videographers, and reserving conference rooms or remote platforms
• Draft, send, and track deposition notices, subpoenas, and stipulations in compliance with applicable California rules and deadlines
• Serve as primary point of contact for clients regarding deposition scheduling, preparation logistics, and status updates throughout the litigation process
• Communicate professionally and promptly with opposing counsel to confirm deposition logistics, negotiate scheduling conflicts, and follow up on outstanding matters
• Calendar and monitor all deposition dates, discovery deadlines, and related litigation milestones to ensure nothing falls through the cracks
• Coordinate the ordering and distribution of deposition transcripts and exhibits, and maintain organized deposition files for attorney review
• Maintain organized and accurate case files, deposition logs, and correspondence records
• Track deposition scheduling status, confirmations, and follow-up items across multiple active cases simultaneously
• Handle client inquiries with professionalism and empathy, keeping them informed of deposition dates, expectations, and next steps
• Assist attorneys and paralegals with preparation of deposition outlines, exhibits, and related correspondence
• Support overall case management to ensure depositions and discovery milestones stay on schedule
• Train and facilitate ongoing training for deposition legal assistants and case managers, including onboarding new team members on deposition workflows, scheduling procedures, and communication protocols
• Triage and prioritize competing scheduling demands across a high-volume caseload, identifying gaps in the deposition calendar and proactively resolving conflicts before they impact case timelines
• Recognize when matters require escalation and communicate urgent issues to attorneys, leadership, or decision-makers in a timely and organized manner
• Lead and oversee the administrative legal team supporting deposition operations, providing direction, quality control, and day-to-day supervision

Requirements

• Prior experience in a law firm or litigation environment with direct exposure to deposition scheduling, discovery coordination, and opposing counsel communication
• Working knowledge of California deposition rules, civil discovery procedures, and applicable court rules
• Strong organizational skills with the ability to triage priorities, identify scheduling gaps, and resolve conflicts across a high-volume caseload
• Comfortable working cross-functionally with attorneys, paralegals, and opposing counsel in a fast-paced environment with strong personalities
• Sound judgment in knowing when to escalate matters to leadership or decision-makers, with excellent written and verbal communication skills
• Demonstrated leadership experience supervising or directing an administrative or legal support team, including training and mentoring staff
• Proficiency in Microsoft Office and legal case management systems preferred
• Bachelor's degree required

Benefits

We're committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:

• 401(k) with Employer Match - Plan for your future with confidence and company support
• Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy
• Short-Term, Long-Term Disability & Life Insurance - Financial protection for life's unexpected events
• Paid Parking - Convenient and covered, so you can focus on your day
• Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters
• Employee Referral Program - Earn rewards for introducing talented individuals to our team
• Employee Assistance Program (EAP) - Confidential resources for personal and professional support
• Employee Discount Program - Access to exclusive savings on a variety of products and services
• Coverage of bar dues and CLEs
• Ongoing professional development opportunities

Compensation

$90-105k