Legal Practice Assistant

About the role

The Legal Practice Assistant provides administrative support for attorneys and other timekeepers in the Bankruptcy & Restructuring Practice Group. The role requires a deep understanding of department objectives, key activities, and requirements.

Responsibilities

• Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.
• Develop and maintain a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of the team.
• Code and enter timekeeper's time and costs in the firm's time and billing system.
• Cook and maintain a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of the team.
• Coordinate large volume client billing, using sophisticated software and procedures, that may require client specific instructions and multiple revisions.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Serve as a knowledge resource in specific practice group requirements and firm policies and procedures.
• Collaboratively share this knowledge and work with others to improve processes and procedures.
• Handle tasks related to client billing, such as distribution and review of client invoices, maintain current knowledge of billing requirements from clients.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
• Handle complex edits in legal documents.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manager schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
• Manage information electronically using the firm’s database file management system and a records management system.
• Provide overflow assistance to administrative legal support team.
• Aid in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership records and CLE records.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.

Requirements

• Minimum five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.
• Experience working in Bankruptcy & Restructuring required.

Qualifications

• Bachelor’s degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Strong knowledge of Microsoft Office Suite products.

Skills

• Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Excellent grammar, punctuation, and proof-reading skills.
• Willingness and ability to accept changing assignments and priorities.
• Ability to maintain confidentiality of attorney and client information.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Strong knowledge of Microsoft Office Suite products.

Benefits

The firm complies with applicable city or state workplace mandates in effect in regards to Covid-19.

Pay

Hiring Salary Range $80,000.00 - $100,000.00

Schedule

N/A