Legal Practice Assistant

About the Role

A premier international law firm is seeking a Legal Practice Assistant to join a dynamic environment defined by global reach and cutting‑edge legal work. With offices spanning key markets worldwide and a reputation for guiding clients through complex, multijurisdictional challenges, the firm fosters a culture of collaboration, inclusivity, and continuous learning. This role offers the opportunity to support high‑performing legal teams while developing skills in a fast‑paced, forward‑thinking setting.

Who You Are

• A highly organized professional who thrives in a fast‑moving environment and enjoys supporting multiple stakeholders
• Someone who communicates clearly, follows through consistently, and keeps others informed without being prompted
• A proactive problem‑solver who anticipates needs, manages competing priorities, and maintains composure in all situations
• A team‑oriented contributor who builds strong working relationships across departments and represents the organization with professionalism
• A self‑starter who handles sensitive information with discretion and approaches every task with a service‑focused mindset
• An individual comfortable coordinating complex workflows and adapting to shifting demands

What You'll Do

• Manage calendars, coordinate meetings, and organize schedules for a group of attorneys
• Arrange detailed domestic and international travel, including itineraries and supporting documentation
• Prepare and track expense submissions
• Handle incoming calls with professionalism, relay messages accurately, and ensure timely follow‑up
• Monitor and prioritize incoming communications to keep attorneys informed and on track
• Draft, review, and finalize time entries and related administrative documents
• Maintain updated client and matter information
• Support conflict checks and new‑matter openings
• Assist with marketing efforts, client outreach, and proposal preparation
• Contribute to billing processes and routine correspondence
• Create, organize, and maintain physical and digital files
• Welcome clients and visitors with courtesy and tact
• Provide support for overflow work and practice‑specific needs
• Coordinate with document production teams for overtime or additional coverage
• Keep internal reference materials current and accessible for colleagues

What Success Looks Like

• Attorneys experience seamless administrative support that enhances their productivity
• Workflows run smoothly because you anticipate needs and resolve issues before they escalate
• Communication is timely, accurate, and clear, ensuring stakeholders always know the status of key tasks
• Relationships across the firm remain positive, collaborative, and built on trust
• Client interactions reflect professionalism and reinforce the firm's commitment to exceptional service
• You demonstrate reliability, initiative, and strong judgment, positioning yourself for long‑term success in a role that may convert from temporary to permanent

Pay

$45-50 per hour, based on experience

Location

New York, NY