Legal Operations Coordinator

Position Description

• Contract Administration
• Supports business partners as assigned throughout drafting, reviewing, negotiating, revising, and execution of contracts
• Works with internal and external parties to ensure adherence to company policies, legal requirements, and industry standards
• Identifies potential risks regarding contracts administration and recommends mitigation strategies, working with the Legal department
• Maintains organized, up-to-date contract databases and documentation including contract amendments
• Tracks contract performance and delivery timelines
• Pairs with internal business partners to align contracts with business goals
• Project Board and Joint Venture Partner Support & Coordination
• Serves as the staff liaison to asset Boards and joint venture partners, coordinating projects, and administrative needs
• Gathers, analyzes, and summarizes reports and documents, ensuring that decision-makers have access to relevant and timely information
• Prepares and distributes agendas, minutes, quarterly reports, and follow-up actions for Board and committee meetings including written consents, resolutions, and other board materials in coordination with the Legal department
• Ensures all meeting participants are informed of schedules, materials, and next steps
• Maintains Board records, handbooks, and member contact information, updates rosters and policies
• Covers Board events, and special activities
• Schedules and manages Board and leadership meetings, including hybrid formats, arranging facilities, A/V needs, and room and technology setup
• Information Management
• Organizes business meeting records and tracks contract obligations
• Prepares and finalizes board meeting agenda and meeting minutes
• Collaborates with legal counsel for receipt of documents
• Maintains digital and physical files
• Serves as an in-house expert in MS Office Suite, SharePoint, HCue, Docusign, and other relevant tools
• Documents Management: Organizing Files and Optimizing Storage Folders

Qualifications

• Required Education and Experience:
• Bachelor's Degree in business, law, management or related experience or equivalent work experience
• Minimum of five (5) years of experience in an executive office or international business
• Preferred Education and Experience:
• Bi-lingual in English (business level) and Japanese (business level)
• Additional Eligibility Qualifications:
• Strong research and report-generating skills
• Excellent MS Office skills (Excel, PowerPoint, Word) and contract management software

Competencies

• Desire to work in team-oriented culture
• Communication Proficiency
• Ethical Conduct
• Self-starter, minimum supervision
• Detail oriented
• Discretion and Confidentiality
• Problem Solver

Requirements

• Not specified

Benefits

• Not specified

Pay

• Not specified

Schedule

• Not specified