Legal Operations Coordinator

About the Company

Excelitas is a global technology leader with more than 7,500 employees, focused on delivering market-driven solutions to fulfill the illumination, optical, detection, and imaging needs of OEMs and end-users across the biomedical, semiconductor, industrial, consumer products, scientific, security, defense, and aerospace sectors. We excel at delivering innovative and customized components, sub-assemblies, and fully integrated photonic systems to meet the unique illumination, optronic, sensing, and optical technology needs of global OEM customers.

About the Role

The Legal Operations Coordinator supports the maintenance and improvement of the Legal Department’s operational systems, data, and processes to drive efficiency, consistency, and scalability. This role partners closely with attorneys, contract managers, paralegals, and cross-functional stakeholders to ensure that legal workflows, databases, and reporting tools are accurate, well-maintained, and aligned with business needs. The position plays a critical role in enabling data-driven decision-making and supporting the Legal Department’s operational excellence initiatives.

Responsibilities

• Support the maintenance of operational systems and databases, including matter, contract, and request-intake tools by helping ensure data accuracy, integrity, and usability.
• Support implementation and administration of Legal technology tools, including the Contract Management System, in collaboration with IT and vendors.
• Coordinate with Legal, Accounting, and Outside Counsel to provide data regarding invoiced legal fees to support substantiation of accounting treatment for certain matters.
• Assist Corporate Development team with coordination of internal due diligence related to mergers, acquisitions, and divestitures; administer due diligence databases.
• Document, standardize, and continuously improve Legal Department processes and workflows.
• Coordinate the completion of cross-functional documentation and information requests from customers and vendors.
• Assist with special projects including system implementations and ad hoc reporting.

Requirements

• At least 1 year of experience in legal operations, business operations, or similar role.
• Experience working with databases or structured data tools.
• Proficiency with Microsoft Excel and PowerPoint.
• Experience with legal or operational systems preferred.

Qualifications

• Bachelor’s degree required; concentration in business, information systems, legal studies, or related field preferred.

Skills

• Strong analytical and problem-solving skills.
• Ability to translate data into actionable insights.
• Excellent organizational and documentation skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism and discretion.

This role is based at our corporate headquarters in Pittsburgh, PA. All applicants must comply with the Controlled Goods Program (CGP). No relocation is offered for this position.