Legal Operations and Administrative Support Assistant

About Onterris

At Onterris, we build careers grounded in purpose, responsibility and real-world impact. “For Planet and Progress” is our north star that guides everything we do. We believe environmental responsibility and human progress are interconnected, interwoven and international. Our scientists, engineers, field teams, consultants and professionals collaborate across disciplines and geographies, guiding industries and governments, ensuring that communities and environments thrive. When you join us, you’re not just forging a career, you’re joining a movement. A movement for better thinking, smarter solutions and lasting impact. Together, we will advance our way of life and protect the integrity of our environment every step of the way.

About the role

As a Legal Operations and Administrative Support Assistant at Onterris, you’ll provide administrative and coordination support to our legal team, including directly supporting the General Counsel. You’ll help attorneys stay focused on legal work by providing direct support and using technology to keep documents, requests, systems, and deadlines organized. This role is well suited to someone who enjoys getting into the details of legal operations and is excited to explore how approved AI tools can improve the team’s workflows.

Pay

The compensation range for this role is $27 to $32 per hour, commensurate with experience, skills, and geographic location.

Schedule

This role is Full Time, based in our Irvine, CA office 4 days a week.

Responsibilities

Legal Operations Support

• Enter and maintain contract records in the legal team’s document-management system, keeping the system accurate and up to date.
• Serve as a day-to-day administrator for the team’s task-management software, helping colleagues use the system, resolving routine issues, and maintaining workflows and reports.
• Coordinate contract intake, organize materials, use approved AI tools to support intake and routing, and direct matters to the appropriate attorney for review.
• Organize and maintain legal files, contract records, and confidential documents within the company and department systems.
• Help process incoming legal requests and keep legal team members informed of their status.
• Support subcontractor administration through the collection and organization of information and records.
• Support the legal department’s compliance reporting.

Legal Administrative Support

• Provide a wide variety of support to the legal team on a broad range of day-to-day administrative work, helping keep documents, schedules, and requests organized and moving forward, as needed.
• Coordinate internal and external meetings and support minute-taking and presentation preparation, as needed.
• Communicate professionally with internal