Legal Operations Assistant
About the Role
We are seeking a highly motivated and experienced Legal Operations Assistant to support legal operations, including billing, scheduling, client follow-up, and administrative systems. This is not an entry-level role—we want a seasoned professional with prior experience supporting service-based businesses, preferably law firms, corporate legal departments, or professional services teams.
Responsibilities
- Client Billing & Financial Operations
- Prepare, review, and send client invoices
- Track accounts receivable and follow up with clients in a professional manner
- Enter billing and financial data accurately into case management systems
- Process vendor invoices and coordinate internal bill payments (with proper approvals)
- Scheduling & Coordination
- Manage complex attorney calendars with multiple stakeholders and time zones
- Schedule client meetings, calls, and internal events with precision
- Maintain calendar accuracy in Microsoft Outlook
- Client Relations & CRM
- Follow up with potential new clients (PNCs) via email and CRM
- Keep CRM records up to date and ensure clean client/matter data
- Provide high-touch administrative support that enhances client satisfaction
- Operational Excellence
- Organize SharePoint files and maintain digital records
- Assist with reporting, task coordination, and workflow optimization
- Support process improvement initiatives across the firm
Requirements
- Required
- 3+ years supporting law firms, corporate legal operations, or professional services
- Excellent written and spoken English (professional fluency)
- Strong organizational skills, attention to detail, and accuracy
- Comfortable working with SOPs and structured workflows
- Experience with Microsoft 365, Outlook, and cloud platforms
- Strong client communication and follow-through
- Nice To Have (NOT Required)
- Experience with legal or professional services CRM systems
- Experience with billing/financial entry in practice management software
About Us
Our culture is built on the pillars of collaboration, respect, and continual growth. Join us at Dahl Law Group and become part of something bigger—a community dedicated to excellence, growth, and making a positive impact on clients' lives and the community. Together, we'll shape the future of advisory practice and redefine what it means to be a trusted advisor in today's ever-evolving business landscape.
Benefits
- Work-life balance
- Health, vision, and dental insurance
- 401(k) company matching
- 13 paid holidays
- Sick leave
- Vacation pay
Pay
$22 - $28 per hour