Legal Operations Administrative Assistant

About the role

We are seeking a highly organized and proactive Legal Operations Administrative Assistant to support the legal function of Real Estate Software organization on an approximately 4-month contract assignment. This position will provide project-based administrative support focused on helping the team address several critical backlogs and time-sensitive initiatives. This is an excellent opportunity for a resourceful, detail-oriented professional who is comfortable working in a fast-paced corporate environment and interacting with stakeholders at all levels of an organization. Contract length: approximately 4 months. Primary focus: project backlog support, corporate registration filings, information gathering, and legal operations administration. Environment: fast-paced corporate setting requiring a high degree of independence, accuracy, initiative, and follow-through.

Responsibilities

• Support a backlog of corporate registration filings, including gathering, organizing, verifying, and tracking required information.
• Assist with information gathering and documentation for an AI repository project.
• Proactively reach out to internal stakeholders to obtain missing information, confirm details, and keep projects moving forward.
• Track outstanding requests and follow up consistently to ensure deadlines and project requirements are met.
• Maintain accurate records, spreadsheets, project documentation, and status updates.
• Organize and manage information using Excel and SharePoint.
• Work independently to identify the appropriate contacts and resources needed to resolve outstanding items.
• Provide additional administrative and operational support to the legal team as needed.

Qualifications

• Previous experience supporting C-suite executives, senior leadership, or other high-level corporate stakeholders strongly preferred.
• Highly organized with exceptional attention to detail and follow-through.
• Proactive, self-sufficient, and comfortable taking ownership of assignments with limited direction.
• Confident communicating with stakeholders across an organization and persistent in obtaining needed information.
• Comfortable stepping outside of established routines, asking questions, and identifying solutions independently.

Skills

• Strong working knowledge of Microsoft Excel and SharePoint.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Professional judgment and discretion when handling sensitive or confidential information.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligible to enroll in the company 401(k) plan.
• For more information, visit roberthalf.gobenefits.net.