Legal Billing Coordinator

The Billing Coordinator is primarily responsible for all aspects of billing for various attorneys of Shumaker. They will provide support in client and matter management, review and edit drafts, post into internal and external software programs, and follow up on collection actions. Interactions with internal working teams and managing deadline-sensitive billing tasks will be an important part of this role, along with creating and updating numerous documents for reporting purposes. Where You'll WorkThe Billing Coordinator is an hourly non-exempt position and will work hybrid from one of the following offices: Tampa, Florida; Charlotte, North Carolina; Toledo, Ohio; or Columbus, Ohio. What You'll DoDocuments and understands client-billing engagementsReviews and edits all draft invoices prior to attorney reviewEdits and processes final invoices using 3E billing softwareDistributes final invoices upon completion of revisions electronically or by mailUtilizes third party electronic billing vendor websites for submission of electronic invoicesSubmits new timekeepers/rates to various e-billing vendor sitesWorks closely with attorneys and assistants to obtain accrual information and submits by monthly deadlineFollows up on electronic billing status updates and required actions (appeals, amendments, write offs, etc.)Follows up on collection actions for responsible attorneysEnsures adherence to third-party billing guidelines and insurance requirementsPerforms monthly reconciliation and analysis of client trust accounts, ensuring accuracy, compliance with legal and regulatory requirements, and timely resolution of discrepancies What We’re Looking ForAt least 5+ years of legal billing experienceMinimum of an associate’s degree in finance, accounting, or related field or equivalent billing experience preferredWorking experience in accounting systems such as Elite 3E, BillSmart, or equivalent preferredA strong background with widely used billing platforms such as Legal Tracker, Tymetrix, Collaborati, and Counsel Link, including but not limited to Electronic Billing Hub (EBH)Strong verbal and written communication skillsAble to manage multiple priorities and deadlines independently while maintaining organization with a strong attention to detailStrong analytical, math and problem-solving skillsHigh level of understanding of MS Outlook, Word, and Excel Who We AreWe’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation. Physical RequirementsSitting frequently, six out of eight hours per day. Sitting position static for up to one-half hour at a time.Lifting and carrying up to 10 pounds occasionally, up to one hour per day.Bending and stooping occasionally, up to one-half hour per day. We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know. Notice to Recruiters: Unsolicited resumes will not be accepted. If you wish to have a candidate considered, please reach out to Colleen Miller, Director of Recruitment at cmmiller@shumaker.com. Kindly do not contact attorneys directly. Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.