Legal Billing Coordinator

What You'll Do

• Documents and understands client-billing engagements
• Reviews and edits all draft invoices prior to attorney review
• Edits and processes final invoices using 3E billing software
• Distributes final invoices upon completion of revisions electronically or by mail
• Utilizes third party electronic billing vendor websites for submission of electronic invoices
• Sets up new timekeepers/rates to various e-billing vendor sites
• Works closely with attorneys and assistants to obtain accrual information and submits by monthly deadline
• Follows up on electronic billing status updates and required actions (appeals, amendments, write-offs, etc.)
• Follows up on collection actions for responsible attorneys
• Ensures adherence to third-party billing guidelines and insurance requirements
• Performs monthly reconciliation and analysis of client trust accounts, ensuring accuracy, compliance with legal and regulatory requirements, and timely resolution of discrepancies

What We’re Looking For

• At least 5+ years of legal billing experience
• Minimum of an associate’s degree in finance, accounting, or related field or equivalent billing experience preferred
• Working experience in accounting systems such as Elite 3E, BillSmart, or equivalent preferred
• A strong background with widely used billing platforms such as Legal Tracker, Tymetrix, Collaborati, and Counsel Link, including but not limited to Electronic Billing Hub (EBH)
• Strong verbal and written communication skills
• Able to manage multiple priorities and deadlines independently while maintaining organization with a strong attention to detail
• Strong analytical, math and problem-solving skills
• High level of understanding of MS Outlook, Word, and Excel