Legal Billing Administrative Assistant

About the role

Nelson Mullins, an AmLaw 100 law firm, is seeking a Legal Billing Administrative Assistant to provide high-level support to a dynamic team of legal professionals in the downtown Los Angeles office. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced legal environment, excels at managing client billing and administrative tasks, anticipates needs, solves problems, and contributes to the overall success of the team.

Responsibilities

• Provide billing, administrative, and legal support to attorneys, policy advisors, technical specialists, and paralegals.
• Prepare, review, edit, transfer, and process client invoices.
• Revise prebills and enter attorney time.
• Process expense reports and reimbursements.
• Manage billing holds, write-offs, and billing adjustments.
• Maintain accurate billing records.
• Ensure compliance with firm policies and client billing guidelines.

Requirements

• 3+ years of billing and administrative experience, preferably in a legal or corporate environment.
• Strong organizational, communication, and client service skills.
• Ability to manage multiple priorities and deadlines.
• Ability to quickly learn new software and firm technologies.
• Knowledge of legal terminology, legal procedures, law firm billing practices, and client billing guidelines preferred.

A bachelor's degree is preferred, and candidates with relevant office experience may also be considered.

Pay

Salary/Wage Range: $78,000 - $95,000 annually. Pay for this position is determined by factors such as experience, skills, and location. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.