Legal Administrative & Billing Assistant

Veta Virtual is hiring a Legal Administrative & Billing Assistant for a boutique law firm specializing in family law and estate planning. This is a hybrid administrative and billing support role designed for someone who is highly organized, detail-oriented, and comfortable working independently in a fast-paced legal environment.

About the role

This role supports the firm's attorney and managing partner across two core areas—legal administrative operations and billing preparation. The position involves managing and filtering the attorney’s email inbox, handling outbound client calls, navigating the firm’s CRM, preparing invoices, and maintaining client files.

Responsibilities

• Manage and filter the attorney's email inbox—organizing incoming correspondence, flagging priority items, drafting responses, and ensuring nothing important falls through the cracks.
• Handle outbound client calls via Lawmatics—managing PNC follow-ups and time-sensitive client communications that require immediate attention, typically 2–3 calls per day.
• Navigate Lawmatics CRM for client intake, pipeline management, and communication tracking—helping develop and refine internal workflows as the firm continues to build out its systems.
• Prepare weekly billing—exporting billable time and expenses to Excel, running spell check, making corrections, and creating accurate draft invoices ready for attorney review.
• Support the firm with ad hoc administrative tasks and correspondence—adapting quickly to shifting priorities and contributing wherever the firm needs support.

Requirements

• Experience with Lawmatics or a similar legal CRM—familiarity with navigating, configuring, and managing client pipelines inside a legal practice management platform is strongly preferred.
• Experience with Clio Manage or a similar legal case management system is a strong plus—Clio is used as the firm's core practice management tool.
• Solid Excel proficiency—comfortable exporting data, running checks, making corrections, and building clean billing reports without hand-holding.
• Prior experience in a law firm, legal administrative, or legal billing role is preferred—candidates with strong billing and administrative backgrounds from other industries will be considered.
• Exceptional written and verbal English communication skills—professionalism reflects directly on the practice.
• Highly organized and detail-oriented—billing accuracy is non-negotiable and you take pride in getting every number and every record right.
• A proactive, self-starting mindset—anticipate needs, solve problems independently, and do not wait to be told what to do next.
• Comfortable working in a small, fast-paced firm environment where processes are still being built and your input on improving workflows is genuinely valued.

Qualifications

• You must be currently based in Latin America (LATAM) or Europe to be considered for this role.

Skills

• Strong organizational and detail-oriented skills.
• Proficiency in Lawmatics and Clio Manage.
• Excellent written and verbal communication skills.
• Ability to work independently and adapt to changing priorities.

Benefits

• Competitive salary in USD—paid consistently every month, no matter where you are.
• 10 paid vacation days per year plus all U.S. federal holidays.
• 100% remote—work from anywhere in LATAM or Europe with a professional home setup.
• A stable, supportive role inside a boutique law firm where your organizational skills and billing accuracy directly support the firm's growth and client experience.
• A collaborative, transparent work environment through Veta Virtual and our client—where your reliability and attention to detail are genuinely valued from day one.

Pay

Competitive salary in USD—paid consistently every month, no matter where you are.

Schedule

100% remote—work from anywhere in LATAM or Europe with a professional home setup.

What We Offer

• A stable, supportive role inside a boutique law firm where your organizational skills and billing accuracy directly support the firm's growth and client experience.
• A collaborative, transparent work environment through Veta Virtual and our client—where your reliability and attention to detail are genuinely valued from day one.

Ready to Apply? If you are ready to bring organization, accuracy, and professionalism to a boutique law firm that genuinely values your contribution—apply now and launch your next chapter with Veta Virtual! Once you apply, you will be invited to complete a short 2-minute video question as part of our screening process. It is your first opportunity to show us your communication style, your attention to detail, and what makes you the right person for this role. We can't wait to meet you!