Legal Assistant/Receptionist

Position Summary

Seeking a Legal Administrative Assistant/Receptionist to provide administrative and front-desk support in a professional legal environment, focusing on supporting attorneys and paralegals in a Bankruptcy Practice Group.

Key Responsibilities

• Answer and direct incoming calls, greet clients and visitors, and provide general office support.
• Manage attorney calendars, schedule meetings, hearings, depositions, and other case-related events.
• Prepare, proofread, edit, and file legal documents, correspondence, and reports.
• Maintain electronic and physical case files and filing systems.
• Support bankruptcy case administration, including tracking deadlines, hearings, court filings, and case status updates.
• Coordinate communications with clients, courts, trustees, creditors, and opposing counsel.
• Afford support with electronic filing, document management, billing, timekeeping, mail processing, and travel arrangements.
• Maintain Excel spreadsheets, creditor lists, mailing lists, and case-tracking reports.
• Prepare mail merges for notices, correspondence, labels, and other case-related communications.
• Handle special projects and other administrative duties as assigned.

Qualifications

• High school diploma required; associate or bachelor's degree preferred.
• 2+ years of administrative, legal assistant, or related office support experience.
• Prior law firm experience preferred; bankruptcy experience strongly preferred.
• Experience with docketing, calendar management, and deadline tracking.
• Strong proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Experience with mail merges, document preparation, and filing systems.
• Familiarity with court filing procedures and e-filing preferred.
• Exceptional organizational, communication, customer service, and proofreading skills.
• Ability to maintain confidentiality and work independently in a fast-paced environment.
• Notary commission (or ability to obtain one) preferred/required based on state requirements.

Qualification

Professional and polished with strong client-facing skills.
Detail-oriented with experience handling legal documents, deadlines, and confidential information.
Proficient in Microsoft Office and capable of learning new legal and case management software quickly.

Equal Opportunity Employer

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

We offer a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.