Administrative Assistant

Essential Functions

• Aid Project Managers and Office Managers with project coordination including scheduling, setting up contracts/projects on the network, and maintaining files.
• Update shared office calendar and new project intake and setup within online dashboard.
• Track and update project spreadsheets.
• Create correspondence, technical reports, and team-specific documents for project tracking.
• Research property information and standards/codes required by clients and state/local agencies.
• Compile reports on projects as directed by Project & Office managers.
• Submit plans and applications to state and local agencies.
• Convert applications and forms to electronic forms using Adobe Acrobat Writer.
• Create, maintain, and update project/office documents using Microsoft Word, Excel, and other related software.
• Greet clients and visitors in person and on all incoming calls.
• Sort and distribute mail and visit the post office as needed.
• Filing of project folders, scanning, and purging of archived project information.

Knowledge, Skills And Abilities

• High School Diploma.
• Excellent Microsoft Office skills and attention to detail.
• 1-3+ years of Administrative Assistant experience.
• A positive can-do attitude and professionalism.
• Ability to pivot to changing situations and priorities.

Compensation

$19-$23 per hour.

Equal Opportunity Employer

We are an Equal Opportunity Employer and welcome applicants from diverse backgrounds.