Legal Assistant - Minnesota Foreclosure

Location: Minneapolis–St. Paul, Minnesota Area • Practice Area: Creditors’ Rights / Foreclosure • Position Type: Full-Time

About the role

Schneiderman & Sherman, P.C. (SSPC) is seeking a detail-oriented and highly organized Legal Assistant to support our Minnesota foreclosure practice and attorneys in the Minneapolis–St. Paul area. This position plays an important role in the management and processing of Minnesota foreclosure files, beginning with new file intake and title order receipt and continuing through the required foreclosure processing steps. The Legal Assistant will work cross-functionally with our Foreclosure and Title Departments to ensure files are accurately established, required documentation is obtained, deadlines are monitored, and foreclosure milestones are completed timely and accurately. As one of the first points of contact for new Minnesota foreclosure files, the Legal Assistant will collect and review client file information, obtain initial documentation, enter and maintain information within internal and client systems, and help move files efficiently through the foreclosure process. The ideal candidate is organized, dependable, comfortable working in a deadline-driven legal environment, and committed to providing a “best-in-class” service experience to our clients and internal teams.

Responsibilities

• Accurately collect, review, and process initial foreclosure file information and documentation received from clients.
• Establish new files and perform accurate data entry within the firm's case management system and applicable client portals.
• Review incoming documentation for completeness and identify missing or additional information needed to move the file forward.
• Monitor new file intake statuses and ensure files are properly assigned and transitioned for foreclosure processing.
• Initiate and monitor title orders and related title activities.
• Review title information and ensure complete and accurate title summary reports and supporting documents are uploaded to the appropriate case file.
• Send requests to clients, vendors, title companies, and other parties to obtain necessary supporting documentation.
• Follow up on outstanding documentation and information to prevent unnecessary delays.
• Assist the Minnesota attorney with the processing and administration of foreclosure files from intake through applicable foreclosure milestones.
• Prepare, process, and maintain foreclosure-related documents, correspondence, notices, and file information.
• Monitor file activity, deadlines, and required foreclosure steps to ensure matters