Legal Assistant/ Litigation Paralegal

JOB SUMMARY

Job entails managing all administrative tasks of legal cases. These tasks generally include managing updates to client systems, editing and preparing correspondence and legal documents, maintaining electronic files, arranging discovery and depositions, correspondence with the courts, and heavy calendaring. Will work primarily with one or more attorney in the Birmingham, Alabama office; but additionally with multiple paralegals and attorneys in a multi-disciplinary team environment across Alabama, Georgia, Mississippi, and Texas.

DUTIES & RESPONSIBILITIES

• Prepare and format memoranda, correspondence, and other legal credentials. Independently draft standard routine pleadings, correspondence, and other documents (e.g., Complaints, motions, notice of hearings, affidavits, defaults, notice of publications etc.).
• Read and electronically profile e-mails,
• Filer pleadings electronically with courts and record documents in the land records.
• Maintain superior public relations with business associates and clients.
• Schedule appointments, meetings, depositions, and mediations for an attorney.
• Aid in scheduling of seminars, industry dinners or luncheons, and other functions as requested.
• Work closely with other staff members in a team-familiarized manner.
• Work closely with paralegals for maintaining structured and comprehensive file indexes and case files.
• Maintain and organize case files (electronic files and physical files) and make sure the files are up to date for ease of locating information on cases.
• Proofread legal documents as required.
• Litigation Paralegal will provide support to the Legal Team in a high volume, time-sensitive atmosphere.
• Provide service updates; client status updates; follow-up on outstanding documents and or services; coordinate with title contacts to complete outstanding tasks such as recordings; missing documents
• Aid with check down of closed; active and hold files including forwarding invoices of foreclosures fees and costs
• Aid with opening files and applying fee approvals to files
• Manage and organize production of documents; identify privileged documents
• Generate reports and follow-up on identified outstanding tasks
• Handle audits with clients when requested
• Capture billable time for tasks handled on behalf of the client
• Will perform other duties and responsibilities as needed

EDUCATION & WORK EXPERIENCE

• Minimum High School diploma or equivalent; Secondary education or some college a plus
• Minimum 2 year Litigation Paralegal experience or equivalent knowledge of Alabama mortgage litigation. Knowledge of Georgia, Mississippi, and/or Texas litigation proceedings is a plus.
• Certified Paralegal a plus.
• Previous work with billing time (both the attorney’s time and paralegal’s time) a plus.

KNOWLEDGE, SKILLS, & ABILITIES

• Must have a positive attitude and be a team player.
• Provide legal support to attorney(s) and team.
• Manage a portfolio of files for clients.
• Ability to navigate through state and federal jurisdictional requirements.
• Must have excellent verbal and written communication skills. Ability to communicate with clerks or Judges in various courts, opposing attorneys, and the clients.
• Must provide excellent customer service (internally and externally).
• Must be a self starter and possess good time-management abilities.
• Balance team and individual responsibilities; contribute to building a positive team spirit.
• Demonstrate accuracy and thoroughness; Look for ways to improve and promote quality.
• Must possess exceptional organizational skills; have the ability to multi-task and be adaptable to change.
• Ability to proof read and edit.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Good understanding of policies and procedures of law.
• Ability to transcribe correspondence and reports, legal documents.
• Ability to operate computer, fax machine, scanner, photocopier, typewriter, and telephone.
• Strong written and oral communication and interpersonal skills.
• Understand how to capture and bill time your time as the paralegal.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.