Legal Assistant, Legal Affairs

About the role

The Legal Assistant provides legal and administrative support to multiple attorneys in the Office of Legal Affairs, including document management, claims processing, legal correspondence, and litigation management. The role involves preparing claims, lawsuits, and TPIA requests, coordinating attorney calendars, and maintaining internal litigation hold systems.

Responsibilities

• Perform intake and processing of all requests received from outside attorneys, in coordination with Medical Risk Management attorneys.
• Handle credentialing requests from other health‑care and licensing entities and accurately answer general malpractice insurance plan questions.
• Coordinate attorney calendars and scheduling for meetings, depositions, court appearances, and litigation deadlines.
• Maintain internal litigation hold system and coordinate gathering potentially responsive material, evidence, and information from internal and external sources.
• Maintain and monitor claim and litigation case files and legal correspondence.
• Prepare correspondence and documents such as letters, affidavits, releases, and responses regarding claims, lawsuits, subpoenas, and TPIA requests.
• May provide working supervision to administrative staff to ensure smooth department workflow.
• Perform other duties as assigned.

Requirements

• Education: Bachelor’s Degree in Business Administration or a related field, or certification as a paralegal from a recognized entity (e.g., Texas Board of Legal Specialization, National Federation of Paralegal Associations, NALA).
• Experience: Minimum 1 year of experience in a legal setting.

Benefits

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage.
• 100 % coverage for preventive healthcare – no copay.
• Paid Time Off, available day one.
• Retirement programs through the Teacher Retirement System of Texas (TRS).
• Paid Parental Leave benefit.
• Wellness programs.
• Tuition reimbursement.
• Public Service Loan Forgiveness (PSLF) qualified employer.

Schedule

Full‑time, Day shift.