Legal Assistant

Key Responsibilities

• Provide administrative and legal secretarial support to attorneys within the Commercial Litigation department.
• Draft, revise, proofread, and format legal documents, pleadings, motions, briefs, correspondence, and other litigation materials.
• Aid in the preparation, assembly, and filing of briefs and court submissions.
• Perform electronic filings in New York state and federal courts.
• Prepare and update Tables of Authorities (TOA) and Tables of Contents (TOC).
• Maintain attorney calendars, track critical deadlines, and coordinate meetings, court appearances, and related scheduling.
• Transcribe and process attorney dictation and Dictaphone recordings.
• Answer and direct incoming phone calls in a professional manner.
• Manage incoming and outgoing mail, courier services, and legal correspondence.
• Organize and maintain both physical and electronic case files.
• Support document management and litigation projects as needed.
• Communicate professionally with attorneys, clients, courts, and outside parties.

Qualifications

• Prior experience as a Legal Secretary, Litigation Secretary, or Legal Administrative Assistant within a law firm environment.
• Commercial litigation experience strongly preferred.
• Experience with state and federal court e-filing procedures.
• Proficiency preparing and formatting TOAs and TOCs.
• Strong calendaring, scheduling, and deadline management skills.
• Experience with legal transcription and attorney dictation preferred.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Ability to manage multiple priorities and work effectively under tight deadlines.