Legal Assistant – Corporate & Real Estate Practice Groups

Key Responsibilities

• Provide comprehensive administrative support to corporate and real estate attorneys, including scheduling meetings, maintaining calendars, coordinating travel, organizing and updating matter files, and processing expense reports
• Manage and track multiple corporate and real estate matters and advise attorneys and paralegals of upcoming deadlines, outstanding tasks, document needs, and transaction milestones
• Organize and maintain electronic and physical real estate and corporate files
• Organize and maintain attorneys’ calendars and email folders
• Communicate regularly and professionally with clients, opposing counsel, local municipalities, registries of deeds, secretaries of state, financial institutions, title companies, and other transaction participants
• Proofread and format corporate and real estate documents, including deeds, mortgages, closing documents, corporate resolutions, correspondence, and related transaction materials
• Prepare and assemble correspondence, notices, basic corporate forms, real estate closing materials, signature packets, and indexed document packages
• Serve as witness and/or Notary Public to in-person document executions
• Electronically search, file, and retrieve documents with registries of deeds, secretaries of state, and other public filing offices, as needed
• Assist with entity formation and maintenance tasks, real estate transaction support, document execution logistics, and post-closing/post-transaction organization
• Assist with billing, time entry, and administrative tasks as assigned
• Support attorneys in preparing closing binders, transaction checklists, diligence materials, signature packets, and other corporate and real estate transaction deliverables

Required Qualifications

• 3+ years of professional experience working in a comparable administrative position
• Strong written and verbal communication skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational skills and the ability to manage multiple projects and deadlines in a fast-paced environment
• Self-starter with strong initiative and the ability to work both independently and collaboratively as part of a team
• Interest in working for a law firm, preferably within corporate, real estate, or other transactional practice areas
• Commitment to discretion and integrity due to exposure to sensitive and confidential information

Preferred Qualifications

• Bachelor’s degree preferred
• Familiarity with document management systems is considered a plus