Legal Assistant – Corporate (Proficient in Mandarin and English Required) (New York, NY) (#5014)

About the role

Dorsey & Whitney is seeking a Legal Assistant to join the Corporate department in our New York office. The role provides legal administrative support to multiple timekeepers in a fast-paced, client-focused environment.

Responsibilities

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks, and engagement letters.
• Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Enter attorneys’ time, ensuring accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Absorb and distribute monthly proformas, review and edit proformas, and send invoices and related correspondence to clients.
• Absorb and prepare monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.
• Draft, format, proofread, redline and/or edit electronic correspondence, pleadings, discovery, briefs, and other memoranda for accuracy to ensure a high-quality product, from dictation, handwritten, typed, and/or electronic copy.
• Maintain client files and file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Cook up and route attorney meetings and appointments, including scheduling conference rooms.
• Cook up and route travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• May be requested to perform other duties as requested.

Requirements

• Bachelor’s degree preferred; High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Fluency in Mandarin and English.
• Advanced knowledge of Microsoft Office.
• Proficient with Kofax Power PDF.
• Excellent oral and verbal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

Qualifications

• Bachelor’s degree preferred; High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Fluency in Mandarin and English.
• Advanced knowledge of Microsoft Office.
• Proficient with Kofax Power PDF.
• Excellent oral and verbal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

Skills

• Legal administrative support.
• Liaison for clients.
• Conflicts checks.
• Engagement letters.
• Calendar management.
• Time entry.
• Billable time management.
• Client correspondence.
• Document formatting and editing.
• Outlook and document management system maintenance.
• Incoming and outgoing mail processing.
• Reimbursement request processing.
• Meeting and appointment coordination.
• Travel arrangement coordination.
• Attorney CLE record maintenance.
• Administrative task delegation.
• Customer service.

Benefits

Comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost.

Pay

The pay range for this position in New York City only is $36.90 to $68.30 per hour.

Schedule

This is a hybrid position, with a requirement to be in the office at least four days each week after an initial training period.