Legal Assistant (Construction Litigation)

About the role

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience in construction-related litigation to join our team.

Responsibilities

• Provide comprehensive administrative and legal support to attorneys handling construction-related litigation matters.
• Draft, prepare, format, proofread, and revise litigation documents, including correspondence, pleadings, discovery demands and responses, motions, subpoenas, mechanic’s liens, bond claims, and settlement documents.
• Aid in electronic filing in State and Federal Courts while maintaining client confidentiality and ensuring the secure handling of documents.
• Communicate with courts, clients, contractors, experts, opposing counsel, and co-counsel while keeping attorneys updated on case developments and deadlines.
• Manage attorney calendars and proactively coordinate court appearances, depositions, inspections, meetings, and other case-related deadlines.
• Cook up with court reporters, interpreters, experts, and other litigation vendors as needed.
• Organize and maintain construction-related case materials, including contracts, change orders, project correspondence, plans, specifications, payment records, and other project documentation.
• Open and close files, ensuring that documentation is organized and accessible, and scan, save, and file documents within the firm’s document management system.
• Perform data entry, process expense reports and check requests, and manage large mailings.
• Transcribe dictation, type documents, and arrange travel accommodations as necessary.
• Record and securely maintain client information, assist with attorney marketing initiatives, and provide overflow support to other attorneys as needed.
• Collaborate on team projects, follow established workflow procedures, and perform general administrative and clerical duties as required.

Qualifications

• At least 3 years of experience supporting construction-related litigation matters.
• Associate’s degree or higher preferred.
• Knowledge of construction litigation terminology, procedures, and documentation.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Proficiency with document and case management systems and other legal software applications.
• Knowledge of State and Federal Court electronic filing procedures in CT and MA, with additional experience in NY and other states as a plus.
• Strong attention to detail, communication, organizational, and multitasking skills.
• Ability to anticipate schedules and deadlines and move projects forward proactively.
• Exceptional planning, prioritization, and time-management skills.
• Ability to work effectively under deadlines and remain flexible when responding to unforeseen demands.
• Experience working in a high-volume legal environment is preferred.