Legal Assistant (Litigation)

About the role

Amundsen Davis, LLC is a full‑service business law firm with 260 attorneys. Headquartered in Chicago, we are one of the fastest‑growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well‑rounded partnership for your business. Amundsen Davis has offices in: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN. Summary We are seeking an experienced Litigation Legal Secretary to join a strong team and an excellent firm culture! Candidates should have experience supporting teams involved in work on transactional matters, such as real estate transactions, contracts, and other business-related legal activities.

Responsibilities

• Provide comprehensive administrative and litigation support to attorneys, including organizing and maintaining case files (paper and electronic), preparing expense reports, processing vendor invoices, managing attorney calendars, scheduling depositions, hearings, conferences, and coordinating travel arrangements.
• Maintain accurate daily workflow and ensure all time sensitive tasks are completed in accordance with Missouri court rules and firm procedures.
• Open new clients and matters by running conflict checks, preparing engagement letters, and ensuring all required intake documentation is completed and properly stored.
• Maintain updated client contact information and ensure compliance with firm onboarding protocols.
• Draft, format, proofread, and finalize routine and complex correspondence, pleadings, discovery documents, and other legal materials with a high degree of accuracy.
• Prepare and finalize attorney dictated correspondence and legal documents using digital transcription tools, ensuring consistency, proper formatting, and timely turnaround.
• Convert, organize