Legal Assistant BREG (OC)

About the role

We are an established real estate law firm with offices across California. Our Irvine office is seeking a Legal Assistant to join our fast-paced team.

Responsibilities

• Provide high volume overall administrative and paralegal support to the attorneys on a wide array of matters, including real estate and business litigation, residential and commercial pre-litigation, TROs, commercial unlawful detainers, and other practice areas handled within the department
• Case management support to the attorneys, including but not limited to calendaring deadlines, maintaining and organizing the electronic files in the document and case management systems, filing, scanning, closing files, copying, sorting and scanning mail, ordering supplies, managing the invoices and billing processes, and updating files
• Advanced legal support to the attorneys, including but not limited to document preparation, drafting, proofreading and finalizing documents and correspondence
• Serve, copy and file documents with the court; and other duties assigned by the attorneys
• Communicate and collaborate internally with various members of the Business Real Estate department and support departments
• Regularly communicate externally with clients, opposing counsel and parties, the courts, and vendors
• Manage workflow for the attorneys, ensuring they are on track to meet deadlines and communicate timely internally and externally
• Auxiliary tasks may include assisting team on additional assignments and projects as required

Qualifications

• 5+ years experience in a law firm
• General litigation experience
• Knowledge of local rules and deadlines
• E-filing experience with local and State courts
• Knowledge of Microsoft Office, including Word, Outlook and Excel
• Experience with case or practice management system (ProLaw or other similar system)
• Strong research and writing skills
• Strong written and verbal communication skills
• Superior organizational skills and attention to detail
• Strong interpersonal skills
• Ability to work with inflexible deadlines and high-volume workload
• Ability to provide excellent customer service externally and internally

Preferred Qualifications

• AB-approved paralegal certificate
• ProLaw experience
• Knowledge of California and Federal Rules of Court
• Experience with a legal document management system

Schedule

The position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday. New hire employees will complete the majority of their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a possible hybrid schedule under this policy, subject to approval by their supervisor.

Benefits

Our firm offers a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time.