Legal Assistant

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person, office, or conference room
• Answer, screen and forward incoming phone calls
• Absorb and review legal documents necessary to conduct a real estate closing
• Absorb and ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Update calendars and schedule appointments or meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Request documents necessary to conduct closings according to contract terms
• Check legal documents for accuracy
• Obtain attorney approval for legal documents related to the transaction

Requirements

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Time management
• Active listening
• SoftPro experience is preferred

Skills

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Time management
• Active listening
• SoftPro experience is preferred