Legal Assistant

JOB SUMMARY

The position includes but is not limited to handling all administrative tasks on our Deeds team. The bulk of tasks encompass timely drafting of deeds and other legal documents, timely follow-up and correspondence with all interested parties, maintaining paper and electronic files, the utilization and maintenance of a variety of client systems as well as a large amount of customer service driven responsibilities. In this position you will need to possess the willingness to work in a team as well as the ability to be self-driven and work independently whenever needed.

Duties & Responsibilities

• Obtain vesting information from client
• Draft deeds
• Obtain exempt stamps from municipalities
• Record deeds via e-recording
• Reviewing account histories and loan documents
• Draft notices, motions, and orders
• Prepare all document within firm, client/investor, and court timeframes and with high accuracy
• Consistently and accurately updating the firm’s internal case management system
• Providing regular and timely client status updates
• Continual follow-up on outstanding documents and or services
• Ensure there are no areas of back-log
• Providing exceptional customer service to clients at every level of interaction
• Providing support to attorneys in a high volume, time sensitive atmosphere
• Performing other duties and responsibilities as needed
• Work on projects, as directed by your supervisor or manager

Education & Work Experience

• 1-3 years’ administrative experience
• Knowledge, Skills, & Abilities:
  • Overall good attitude and willingness to adapt to change
  • Strong communication skills
  • Strong organizational skills
  • Strong document preparation skills
  • Strong attention to detail
  • You must be a motivated self starter who is able to multi-task
  • Able to easily prioritize issues
  • Able to handle a high volume of work
  • Adaptable to frequent change
  • Must be a team player who is willing to pitch in where needed
  • Committed to providing exceptional customer service
  • Able to work independently and with minimal supervision, and consistently meet deadlines
  • Demonstrate resourcefulness in solving problems quickly
  • Experience with client systems such as BKFS, Clarifire, Tempo, Vendorscape and others is preferred
  • High-level proficiency in MS Office suite

Physical Demands

• Normal office working conditions, with quiet to moderate noise level within the work environment

Work Environment

• Normal office working conditions, with quiet to moderate noise level within the work environment

Cover Letter/Resume Submission

If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.

Equal Opportunity Employer

We are an equal opportunity employer and we do not discriminate against any applicant for employment because of race, color, sex, age, religion, national origin, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by law.

Contact Information

If you have any questions about this position, please contact us at [Contact Information].