Legal Assistant

About the role

Join our team at Lemnis! Lemnis is a public charity dedicated to harnessing transformative change to expand learning for all. We are excited to announce a new opportunity for a Legal Assistant to join our innovative, forward-thinking, and growing organization. At Lemnis, we are committed to fostering a collaborative and inclusive work environment where every team member can thrive. If you are passionate about expanding learning for all, eager to make a meaningful impact, and ready to take on new challenges, we would love to hear from you. Apply now and be a part of our journey!

At Lemnis, we believe that the world is changing in exciting ways. It's up to us to create more equitable, flexible, and learner-centered systems that empower young people to rise to the challenges and opportunities of the future. We are seeking a highly organized, detail-oriented, and proactive Legal Assistant to support our growing Legal department in an organization expanding through mergers and acquisitions. Reporting to the Senior Contracts Manager, this role will provide critical support to our legal function, with a specific focus on coordinating and streamlining contract workflows, managing signature processes, updating forms and templates, maintaining legal records, and tracking project tasks across multiple workstreams. The ideal candidate is proactive, highly accurate, comfortable working in a fast-paced environment, and able to bring structure and follow-through to recurring legal processes.

Responsibilities

• Contract Administration & Signing Process: Manage the intake, tracking, and end-to-end signing workflows for a high volume of customer contracts, forms, and service agreements through e-signature tools (e.g., DocuSign). Monitor document status, identify missing information or signatures, and proactively follow up with internal stakeholders and external parties to keep matters moving. Ensure timely processing, follow up with signatories and confirm completion of all documents. Archive executed files in central repositories.
• Form Management: Support the completion, standardization, and execution of customer-facing and other external forms (e.g., vendor onboarding packets, tax setup forms, and basic compliance questionnaires/certifications), ensuring accuracy and alignment with internal policies. Coordinate with Finance, People Operations, IT, and other teams to gather information needed for legal documents and routine agreements. Build and maintain a repository of pre-approved Lemnis information for standardized responses.
• Administrative Support: Assist the Legal team with day-to-day legal department operations, including filing, document management, and drafting various letters and correspondence. Assist with corporate entity maintenance, including state business registrations, foreign qualifications, and annual reports. Assist attorneys and paralegals with formatting, proofreading, comparing versions, preparing clean execution copies, and organizing supporting materials.
• Cross-Functional Coordination: Serve as a point of contact for internal teams and divisions (e.g., Sales, Finance, HR, InsideTrack, Mainstay) regarding the status of pending contracts, forms, and signature requests, facilitating clear communication and quick turnarounds.
• Process Documentation: Help maintain and update legal department templates, playbooks, file organization, folder structures, and procedural documentation to support operational efficiency.
• Reporting & Data Integrity: Assist in maintaining contract management systems and trackers (e.g., Smartsheet), ensuring all records are up-to-date, organized, and easily retrievable.
• Mail & Check Processing: On a routine basis, oversee the intake, scanning, and digital routing of physical mail and incoming payments at the Lemnis Beaverton office, ensuring timely processing and secure handling on a recurring (weekly/biweekly) basis.
• Perform other duties as assigned to support the Legal team and the organization’s growth.
• Handle confidential and sensitive information with discretion, sound judgment, and attention