Legal Assistant

About the role

Krieg DeVault is seeking a Legal Assistant to join its Transactional and Litigation practice in Carmel, Indiana. The ideal candidate will have at least three years of experience as a legal assistant, with at least one year of litigation experience. They should possess a high school diploma and demonstrate proficiency in Microsoft Word, Outlook, Excel, Adobe Acrobat Professional, and PowerPoint.

Responsibilities

• Manage traditional administrative needs of multiple attorneys
• Provide legal administrative support for transactional and litigation work
• Prepare highly confidential documents such as agreements, contracts, correspondence, memoranda, and communications to clients
• Prepare closing binders, checklists, and signature packets for transactions
• Maintain electronic and physical client files and ensure accurate organization of transaction documents
• Anticipate attorney needs, maintain systems for version control, file organization, and closing documentation
• Prepare client engagement letters, open new files, request conflict checks, and prepare new matter intake forms
• Manage attorney calendars, monitor deadlines, and follow up on outstanding items to ensure timely completion of transactional matters
• Provide organizational assistance with meetings, billings, travel, and maintaining calendars
• Provide litigation support through court filings, managing case files, preparing legal documents
• Proactively ensure legal team is prepared with necessary materials for meetings and depositions
• Provide marketing assistance by managing alerts, updates, creating PowerPoints and spreadsheets
• Demonstrate good judgment and professionalism, exhibit flexibility and versatility to provide support
• Demonstrate strong reasoning and resolution skills
• Perform special projects as required to increase the professional effectiveness and efficiency of the legal team

Requirements

• Minimum of three years of experience as a legal assistant with at least one year of litigation experience
• High school diploma
• Mastery of Microsoft Word – including creating and manipulating styles, using keyboard shortcuts, auto-numbering paragraphs, hyperlinking to other documents, creating tables of contents, tables of authorities, footnotes, and tables
• Mastery of Microsoft Outlook, including managing multiple attorney calendars
• Significant experience with Microsoft Excel – including knowing how to sum a column of numbers, hide and display columns and rows, do custom sorts and filters, and average a column of numbers
• Significant experience with Adobe Acrobat Professional – including the ability to rearrange pages, link to other PDF's and websites, manage passwords/security, insert pages, create signature stamps, add footers and headers, create bookmarks, and combine several PDFs into a single portfolio
• Significant experience with Microsoft PowerPoint – including inserting pictures and video, creating templates, rearranging slides
• Knowledge of the Federal Court ECF system and experience filing pleadings
• Knowledge of the Indiana electronic court filing system
• Experience with a server-based document management system - I-Manage/File Site would be a plus
• Able to type from dictation

Qualifications

• Strong communication and organizational skills
• Ability to prioritize tasks and meet deadlines
• Attention to detail and accuracy
• Self-motivated and able to work independently
• Positive attitude and willingness to learn new technologies

Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat Professional
• Legal research and document preparation
• Electronic filing systems (ECF, Indiana e-filing)
• Document management systems (I-Manage/File Site)

Benefits

At Krieg DeVault, we offer a competitive compensation package, professional development opportunities, and a supportive work environment. We also provide a comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

The salary range for this position is $50,000 - $60,000 annually, depending on experience and qualifications.

Schedule

This is a full-time position with flexible working hours to accommodate the needs of the legal team.