Legal Assistant

Kennedys, a global law firm with offices throughout the US, is seeking a detail-oriented and proactive Legal Assistant join our New Jersey office. Our ideal candidate will have 3-5 years of experience in insurance defense/coverage litigation in all aspects of litigation including discovery, correspondence, court filings, calendaring, trial preparation and non-legal administrative support. This is a hybrid position, requiring a minimum of 3 days on-site in our New Jersey office. Key Responsibilities Provide comprehensive legal support to 4 or more litigation attorneys, including organizing and maintaining electronic files, managing calendars, preparing expense reports, drafting, and proofreading documents, processing invoices, arranging travel, and coordinating meetings and appearancesDraft and proofread legal correspondence, pleadings, and other legal documents with high accuracy and attention to detailManage attorneys' calendars by efficiently scheduling appointments, court dates, and meetings; coordinate with clients and witnesses for in-person appearances; and arrange all related services, including conference room bookings, security access, court reporters, and interpreterThorough working knowledge of and experience filing within the Federal and New Jersey court systems; Experience in New York court systems a plusExecute New Jersey eCourt filing procedures, ensuring compliance with legal protocols and deadlinesMust be comfortable navigating and becoming familiar with other State eCourts systems as neededAbility to create Table of Authorities and Table of ContentsManage e-court notice download and indexing, calendar of court notice deadlines and appearancesProvide general administrative assistance, such as time entry, travel arrangements, expense reports Required Experience 3-5 years of experience in litigation and insurance coverageProficiency with Microsoft Office Suite (advanced Word, Excel and Outlook)Excellent organizational skills and exceptional proofreading skills and a meticulous eye for detailProactively identify and solve problems before they escalatePerform ad-hoc tasks and projects as assigned by senior managementUtilize strong technical skills to streamline administrative processes and enhance efficiencyWork with a sense of urgency and prioritize tasks to meet deadlines effectivelyAbility to manage multiple tasks simultaneously and prioritize effectivelyAbility to turn work around in an efficient manner with minimal errors is requiredStrong written and verbal communication skillsEffective communication skills and ability to proactively manage assignmentsReliable with a strong work ethic and professional demeanor The annualized salary range for this role is $70,000-$85,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law. FLSA Status: Non-Exempt Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.