Legal Assistant

About the role

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Assistant to join our team in our Portland office. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position is responsible for providing Litigation legal secretarial/administrative support to our Partners and Associates. Focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements and providing secretarial and administrative assistance as needed. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Responsibilities

• Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
• Coordinate with docketing support teams and confirm accuracy of docketing deadlines
• Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
• Effectively coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time, process and review monthly bills; high focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
• Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes
• Make travel arrangements and set up conference calls
• Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
• Take initiative, with attorneys’ permission, to review and save e‑mail, delegate to other parties or escalate to attorney for action as appropriate
• Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow‑up (e.g., via telephone, e‑mail and in person)
• Work with attorneys to prioritize, organize and relieve them of administrative tasks
• Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
• Maintain regular and consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings

Requirements

• 5+ years’ experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus
• GED or High School Diploma required
• Ability to demonstrate flexibility with competing priorities in a fast‑paced environment
• Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients
• Willing to work in a team‑oriented, service environment; display willingness to share firm and technical knowledge with others
• High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role
• Ability to pay close attention to detail and be highly organized and accurate
• Strong time management skills
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