Legal and Compliance Administrator

Standard Nuclear · Oak Ridge, TN · 1 wk ago

RemoteRemoteFinanceFull-time

Manage complex calendars, travel, and expense reporting for one or more senior executives.
Cook up and distribute briefing materials for internal and external meetings, including drafting agendas and follow-ups.
Serve as a trusted liaison among executive leadership, board members, internal teams, and outside parties (counsel, auditors, vendors, regulators).
Draft, edit, and format correspondence, memos, presentations, and reports.
Handle sensitive and confidential information with consistent discretion.

Support the Corporate Secretary in preparing for board and committee meetings: scheduling, logistics, agenda preparation, and assembling and distributing board materials (including via board portals such as Diligent or similar).
Draft and maintain meeting minutes, board and committee resolutions, and written consents.
Maintain the company's corporate records and minute books, entity records for subsidiaries, and good-standing / annual-report filings.
Administer director and officer (D&O) questionnaires and conflict-of-interest/independence disclosures.
Cook up annual meeting preparation and other governance calendars and deadlines.
Cook up with equity administration on stock and cap-table matters as needed.

Own the contract lifecycle: intake, tracking, routing for review and signature, execution, organized storage, and monitoring of renewals, expirations, and key obligation dates.
Maintain the contract database / contract-lifecycle-management (CLM) system and keep it accurate and current.
Prepare, organize, and assist in redlining standard agreements (e.g., NDAs, vendor and services agreements) under attorney supervision.
Cook up with outside counsel; manage legal files, matter tracking, and legal-invoice processing.
Support policy administration, recordkeeping, and general compliance workflows.

Prepare and file Section 16 reports — Forms 3, 4, and 5 — through the SEC's EDGAR system for directors, officers, and other reporting persons, ensuring strict compliance with filing deadlines (generally two business days for Form 4).
Maintain EDGAR access codes and powers of attorney for reporting persons.
Track insider transactions and coordinate with finance, equity administration, and counsel to gather accurate transaction data.
Aid in other periodic and ad hoc ownership and compliance filings as directed.

Support development of templates, trackers, filing systems, and legal department workflows.
Identify opportunities to improve organization, efficiency, and visibility across legal matters.
Help establish scalable administrative processes as the legal function grows.

10+ years of experience supporting executives as an executive assistant, combined with paralegal or corporate / legal administrative experience.
Familiarity with corporate governance practices and board support.
Familiarity with SEC Section 16 reporting and the EDGAR filing process.
Demonstrated experience with contract management and document handling.
Exceptional confidentiality, discretion, and professional judgment.
Excellent written and verbal communication, organization, and attention to detail.
Proficiency with Microsoft Office (or Google Workspace), Workiva and comfort learning board-portal and CLM tools.

The role is based in Oak Ridge, TN and is primarily office-based, with regular interaction across legal, executive, finance, operations, and administrative teams.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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