Legal Administrator

Position Summary

The Legal Administrator reports to the General Counsel and supports the Legal Department by keeping records, trackers, filings, permits, licenses, invoices, and deadlines organized and up to date across Fogo’s multi-state restaurant footprint.

Key Responsibilities

• Provide day-to-day administrative support to the Legal Department, including scheduling, signature coordination, invoice and fee processing, mailing/courier coordination, notarization coordination, meeting support, and other department needs.
• Prepare, coordinate, and track permit and liquor license applications and related filings for new restaurants across multiple states and local jurisdictions, including existing markets and new states or municipalities where Fogo may not have previously operated. Work with agencies, municipalities, licensing consultants, outside counsel, and internal stakeholders to support timely submissions, follow-ups, and approvals.
• Cook Third-Party Licensing Administrator Management: Coordinate renewal activity for restaurant licenses and permits across multiple states and jurisdictions, including status, deadlines, documentation, fees, escalations, and completion of filings.
• Legal Document Library and SharePoint Management: Save, organize, and maintain legal documents, naming conventions, folder structures, searchable files, permissions coordination, and active and historical records.
• Trackers, Calendars and Reporting: Maintain Legal Department trackers, including Smartsheet-based trackers, for contracts, permits and licenses, entities, deadlines, responsible parties, approvals, fees, renewal dates, filing dates, jurisdiction-specific requirements, new market application milestones, agency follow-ups, and supporting documents.
• Payment, Invoice and Fee Processing: Process licensing consultant invoices, outside counsel invoices, and other Legal Department payments.

Qualifications

• High school diploma required; associate's or bachelor's degree in Business, Legal Studies, Paralegal Studies, Records Management, or a related field preferred.
• 3-5 years of legal administrative, executive assistant, licensing coordinator, or comparable administrative experience.
• Experience in-house, in a law firm, restaurant/hospitality, retail, multi-unit, franchise, multi-state, new market expansion, or consumer-facing business environment preferred.
• Experience with multi-state liquor licensing, permitting, government filings, renewals, new location openings, new jurisdiction research, or state and local regulatory processes strongly preferred.
• Strong organization, attention to detail, deadline management, and ability to maintain accurate trackers and records.
• Proficiency with Microsoft Office and administrative workflow tools required. Experience with SharePoint, Smartsheet, document management, e-signature tools, licensing platforms, and AI-enabled productivity tools is strongly preferred.

Core Competencies

• Organization and Execution: Manages priorities, deadlines, documents, and follow-ups with accuracy.
• Attention to Detail: Maintains clean records, accurate trackers, complete files, and reliable documentation.
• Judgment and Confidentiality: Handles sensitive legal, licensing, and business information with discretion.
• Communication and Follow-Through: Communicates clearly with internal partners, agencies, consultants, outside counsel, and vendors.
• Learning Agility and Digital Curiosity: Adapts to new systems, uses technology to improve work, and remains open to AI-enabled tools and process improvements.