Legal Administrative Assistant - Immigration - Minneapolis, MN

About the role

Fredrikson is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally.

Responsibilities

• Cook up and track active mergers and acquisitions transactions across multiple client matters, maintaining detailed status updates regarding deal milestones, deliverables, and key deadlines
• Prepare, process, and manage transaction-related documentation, including Management Incentive Unit (MIU) agreements and related equity materials
• Serve as a central point of contact for internal and external deal teams regarding scheduling, document flow, and administrative logistics throughout the transaction lifecycle
• Organize, maintain, and manage corporate records, governance documents, and entity files across a portfolio of sponsor-backed companies
• Track and coordinate recurring corporate governance obligations, including board resolutions, annual filings, officer appointments, and organizational updates
• Maintain and update corporate organizational charts and entity hierarchies in connection with acquisitions, restructurings, and divestitures
• Review, analyze, and process outside counsel invoices and vendor billing, identifying discrepancies and ensuring compliance with engagement terms and client billing guidelines
• Aid in the preparation and tracking of engagement letters, fee arrangements, and matter budgets across active client relationships
• Support day-to-day coordination for key private equity sponsor clients and related portfolio company matters
• Develop and maintain tracking systems for portfolio company matters, including post-closing obligations, integration items, compliance deadlines, and recurring requests
• Coordinate with portfolio company management teams, clients, outside advisors, and internal stakeholders regarding ongoing administrative and documentary matters
• Build and refine standardized workflows, templates, checklists, and administrative processes related to transactions and corporate governance matters
• Maintain organized and accessible deal and matter files, including precedent documents, key agreements, and reference materials
• Identify opportunities to streamline administrative processes and improve operational efficiency within the practice
• Manage complex scheduling, meeting coordination, and travel arrangements
• Draft, proofread, and manage correspondence and other administrative materials
• Coordinate internal and external meetings using Microsoft Teams, Zoom, and related conferencing platforms
• Handle highly confidential and sensitive information with professionalism and discretion

Requirements

• Associate or bachelor’s degree with significant relevant administrative or legal support experience
• 5+ years of experience in an executive assistant, legal assistant, transactional support, or similar professional support role
• Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines simultaneously
• Strong attention to detail and ability to manage complex documentation accurately
• Demonstrated ability to anticipate needs, exercise sound judgment, and operate proactively
• Excellent interpersonal, written, and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience coordinating complex scheduling, meetings, and travel arrangements

Qualifications

• Prior law firm, private equity, investment, or transactional support experience strongly preferred
• Experience supporting multiple active transactions or complex project-based workflows
• Experience with billing review, matter management, or entity management systems preferred
• Aptitude and enthusiasm for learning new technologies and systems

Benefits

• Comprehensive benefits options including medical, dental, vision, basic and supplemental life insurance, short- and long-term disability, employee resource benefits (inclusive of counseling, coaching, and caregiving guidance), paid parental leave, parenting classes, pre-tax parking and transportation options, and much more!
• Retirement plan with financial planning, Social Security/Medicare planning, 401k/Roth investment options, and a firm-paid profit-sharing contribution.

Pay

The salary range for this position varies by geographical market. In Minneapolis, the estimated starting annual pay range is $84,000 - $96,000/year. The compensation offered will be dependent on the candidate’s experience, skills, education, professional background, overall qualifications, and geographic market location.

Schedule

This position is a full-time role with a 37.5-hour work week. The ideal candidate will be present in-office (Downtown Minneapolis) generally four days per week, with one remote workday.