Legal Administrative Assistant - Immigration

About the Role

As a Legal Administrative Assistant in the Immigration Service Line, you will support immigration attorneys and paralegals in preparing, filing, and tracking employment‑based immigration petitions and applications. The ideal candidate is highly organized, possesses a strong work ethic, and demonstrates sharp problem‑solving skills.

Where You’ll Work

This is an hourly, non‑exempt, full‑time position based in our Tampa, Florida office.

What You’ll Do

• Support attorneys and paralegals in preparing, filing, and tracking employment‑based immigration petitions and applications.
• Manage case files, matter setup, deadlines, status updates, and electronic records from intake through completion.
• Collect, organize, and maintain client, employer, and case documentation within the firm’s case‑management system.
• Prepare USCIS and DOL filings, including petition finalization, check requests, shipping labels, and filing coordination.
• Communicate with clients, employers, HR representatives, government agencies, and other stakeholders regarding case matters.
• Track case progress, including receipts, approvals, RFEs, and other immigration‑related developments.
• Draft, proofread, and process correspondence and legal documents, ensuring accuracy and professionalism.
• Coordinate document requests, signatures, meetings, consultations, and attorney/paralegal calendars.
• Manage attorney time entry, client billing, mail processing, reimbursements, and other administrative functions.
• Provide general case‑management and administrative support to the immigration team.

What We’re Looking For

• Minimum 3+ years of legal administrative assistant or immigration experience.
• High School Diploma required; Associate degree or higher preferred.
• Proficiency in using Microsoft Office Suite.
• Ability to manage multiple projects or tasks in a demanding environment.
• Excellent “people” skills and ability to identify solutions when faced with a problem.
• Ability to maintain composure under pressure and exemplify a high level of patience.

Who We Are

Shumaker is a people‑first law firm where professional staff are the backbone of our success. Our collaborative culture spans operations, finance, marketing, and technology, allowing team members to make a meaningful impact. As one of the 200 largest law firms in the United States, we seek talented professionals who want to grow their careers in an environment that values dedication, teamwork, and innovation.

Physical Requirements

• Ability to sit frequently (up to 6 hours per day) and maintain a static sitting position for up to 1 hour at a time.
• Occasionally lift and carry up to 20 pounds (about 30 minutes per day).